Important dates

Registration: until May 25, 2018

Early bird: until April 25, 2018 (postponed to May 9, 2018)

Regular fee: until May 25, 2018

Abstract submission: until March 30, 2018

Accommodation

Here you can find the list of affiliated hotels with contracted rates for the conference.
Reservation should be made personally by the participants directly contacting the hotels: no booking service provider should be used in order to be included in the list of conference attendees and get the contracted rates.
Reservation code for participants is “NIC 2018” and must be mentioned when booking the room.
Rooms will be available until the deadline below on “first come, first served” basis. Reservation will still be possible though after those dates, but availability of rooms will no longer be guaranteed.
Please note that daily shuttle buses will pick up people from these hotels only.

Hotels in Assergi
(close to conference location)

Hotel Nido dell’Aquila ***

Rates: double single use 75 euro, double room 90 euro

Breakfast included, wifi and restaurant available
Deadline: May 20, 2018
Address: Loc. Fonte Cerreto, 67100 Assergi (AQ)
Phone: + 39 0862 606840
Fax: + 39 0862 608811
Email: hotel@nidodellaquila.it
Website: www.nidodellaquila.it

Hotel Fiordigigli ***

Rates: double single use 70 euro, double room 85 euro

Breakfast included, wifi and restaurant available
Deadline: June 20, 2018
Address: Loc. Fonte Cerreto, 67100 Assergi (AQ)
Phone: + 39 0862 606171 / 2
Fax: + 39 0862 606674
Email: info@fiordigigli.com
Website: www.fiordigigli.com

Hotel Giampy ***

Rates: single room 50 euro, double single use 60 euro, double room 70 euro

Breakfast included, wifi and restaurant available
Deadline: April 30, 2018
Address: SS 17 Bis Km 18, 67100 Assergi (AQ)
Phone: + 39 0862 606225
Fax: + 39 0862 606043
Email: info@hotelgiampy.it
Website: www.hotelgiampy.itwww.hotelgiampy.eu

B&B Il Parco

Rates: double single use 45 euro, double room 65 euro, triple room 80 euro

Breakfast included, wifi available
Deadline: April 30, 2018
Address: SS 17 bis km 18,200 – 67100 Assergi (AQ)
Phone: +39 0862 606774, +39 340 7121425, +39 340 7121426
Email: ilparcoassergi@gmail.comd.rapiti@alice.it
Website: www.ilparcoassergi.it

Hotels in L’Aquila
(downtown)

Hotel San Michele ***

Rates: double single use 65 euro, double room 80 euro

Breakfast included, wifi available
Deadline:  June 7, 2018
Address: Via dei Giardini, 6 – 67100 L’Aquila
Phone: +39 0862 420260
Fax: +39 0862 27060
Email: info@stmichelehotel.it
Website: www.stmichelehotel.it

Hotel Castello ***

Rates: double single use 65 euro, double room 80 euro

Breakfast included, wifi available
Deadline: April 30, 2018
Address: P.zza Battaglione Alpini – 67100 L’Aquila
Phone: +39 0862 419147
Fax: +39 0862 419140
E-mail: info@hotelcastelloaq.com
prenotazioni@hotelcastelloaq.com
Website: www.hotelcastelloaq.com

Hotel Federico II ***

Rates: double single use 65 euro, double room 80 euro

Breakfast included, wifi available
Deadline: June 11, 2018
Address: Via Strinella, 6 – 67100 L’Aquila
Phone: +39 0862 21191
Fax. +39 0862 560400
Email: info@hotelfedericosecondo.it
Website: www.hotelfedericosecondo.it

Hotels in L’Aquila
(west side, close to motorway and long distance bus stop)

Hotel Amiternum ***

Rates: double single use 52 euro, double room 72 euro

Breakfast included, wifi and restaurant available
Deadline: June 9, 2018
Address: SS 17, 1 – 67100 L’Aquila
Phone: +39 0862 315757
Fax: +39 0862 315987
Email: hotel@hotelamiternum.it
Website: www. hotelamiternum.it

Hotel Canadian ***

Rates: single room 45 euro, double single use 55 euro, double room 65 euro

Breakfast included, wifi available
Deadline: June 11, 2018
Address: SS 17, loc. Casermette – 67100 L’Aquila
Phone: +39 0862 317402/3
Fax: +39 0862 317398
E-mail: canadian@canadianhotel.it
Website: www.canadianhotel.it

Hotel Residence Azzurro ***

Rates: double single use 55 euro, double room 65 euro, triple room 80 euro

Breakfast included, wifi and restaurant available
Deadline: June 20, 2018
Address: Via G. Di Vincenzo, 2 – 67100 L’Aquila
Phone: +39 0862 318054
Fax: +39 0862 310276
Email: info@hotelazzurro.it
Website: www.hotelazzurro.it

Travel information

Bus transfer is arranged from/to airports Rome Fiumicino (FCO) and Rome Ciampino (CIA). Furthermore, bus transfer will be available each day from and to the hotels indicated on this web site. Detailed information about shuttle buses (including timetable) were sent to alla participants who signed up for this service on registration form.

Here you can find some information on how to reach LNGS independently (e.g. if shuttle bus timetable doesn’t fit with participants’ travel plans).
The Gran Sasso National Laboratory (LNGS) is located inside the Gran Sasso-Laga National Park (Google map), about 120 kilometers north-east from Rome. Drivers can take highway A24 from Rome and take the exit Assergi: at the toll gate turn right and after 100 meters turn right again (via Giovanni Acitelli), you will find the laboratory entrance door on your left.
All people landing in Fiumicino or Ciampino can take a Gaspari direct bus from airports to L’Aquila (final bus stop Hotel Amiternum, which is by the way one of the affiliated hotels listed on this website). Gaspari routes timetable and fare information are available on company website. From there you can take a taxi to LNGS. Taxi cabs are normally available at Hotel Amiternum, if needed you can call local radio-taxi service +39 0862 25165.
Participants may also take TUA-ARPA buses from Rome (Tiburtina train station) to L’Aquila (timetable). First bus stop in L’Aquila is Hotel Amiternum (same as Gaspari bus above). Once there, either you can take a taxi to LNGS (as above) or you can get off at Collemaggio Terminal Bus (final bus stop) and take city bus M6 to Assergi (timetable).
Other bus options will be posted very soon.

Visas

Participants are invited to get in touch with their local travel agency and check for any visa requirements in order to enter Italy. Application for letters of invitation will be accepted by NIC XV Secretariat by March 31, 2018.
It is mandatory to register for the NIC XV conference before claiming letters of invition.
Please note that prior to start visa process, the International Relations Office of LNGS will require the following information:

  • name and surname as written on your passport
  • scanned copy of your passport
  • name and address of your home institute
  • dates of your stay in Italy (also flight dates if possible)
  • place of stay (name of the hotel that you have reserved and written confirmation of reservation)

LNGS will be unable to issue the invitation letter if any of this information is not provided.

All visa related documents issued by LNGS cannot grant any financial support by the organizers.

Support

The organizing committee encourages the attendance of young physicists. A limited amount of support has been granted for undergraduate / graduate students without PhD status or young Post-docs upon request.

Due to the very large number of applications received, the support request program is closed.

Circulars

June 19, 2018 – Circular # 3

May 21, 2018 – Circular # 2

Nov 20, 2017 – Circular # 1

Leisure and recreation

Here you can find some possible tours in Rome elaborated by the students from the Highschool Liceo Scientifico “L. Pasteur” of Rome in the framework of a training project carried out with the laboratory. At the same link you can also find a guide to restaurants, pubs and wine bars in L’Aquila area, which was prepared by students of the high school Liceo Scientifico “A. Bafile” of L’Aquila involved in another training project handled by LNGS.
LNGS is located inside the Gran Sasso-Laga National Park. More information, including tour itineraries, can be found on park website.
Other useful links for accompanying persons (most places are located near the lab):
horse farms and riding schools
Higher Gran Sasso – hikes, bike rides and mountain tours
Gran Sasso Adventure Park

 

Supporting institutions

Free Circulation of Scientists. The International Union of Pure and Applied Physics (IUPAP) actively upholds the principle of the Universality of Science, which embodies freedom of movement, association, expression and communication for scientists, as well as equitable access to data, information and research materials and, in so doing, opposes any discrimination on the basis of such factors as ethnic origin, religion, citizenship, language, political stance, gender, or age. This conference fully upholds this principle.
Harassment at Conferences. As prescribed by the policy of IUPAP all NIC-XV participants will enjoy an environment which encourages the free expression and exchange of scientific ideas and free from all forms of discrimination, harassment, and retaliation.

Sponsors