Important dates

Early Bird: starting from January 15 until April 25, 2018

Regular: until May 25, 2018

Abstract and poster submission: starting from January 15 until March 30, 2018 (via web form)

Accommodation

Here you can find the list of affiliated hotels with contracted rates for the conference. Hotel reservation should be booked personally by the participants. Rooms will be available until the deadline below on “first come, first served” basis. Reservation will still be possible though after those dates, but availability of rooms will no longer be guaranteed. Reservation code for the workshop participants is “NIC 2018“. Please mention this code when  booking the room.

Please note that daily conference shuttle bus will pick up people from these hotels only.

Hotels in Assergi

Hotel Nido dell’Aquila ***

Rates: double single use 75 euro, double room 90 euro

Breakfast included, wifi and restaurant available
Deadline: May 20, 2018
Address: Loc. Fonte Cerreto, 67100 Assergi (AQ)
Phone: + 39 0862 606840
Fax: + 39 0862 608811
Email: hotel@nidodellaquila.it
Website: www.nidodellaquila.it

Hotel Giampy ***

Rates: single room 50 euro, double single use 60 euro, double room 70 euro

Breakfast included, wifi and restaurant available
Deadline: April 30, 2018
Address: SS 17 Bis Km 18, 67100 Assergi (AQ)
Phone: + 39 0862 606225
Fax: + 39 0862 606043
Email: info@hotelgiampy.it
Website: www.hotelgiampy.itwww.hotelgiampy.eu

Hotel Fiordigigli ***

Rates: double single use 70 euro, double room 85 euro

Breakfast included, wifi and restaurant available
Deadline: April 30, 2018
Address: Loc. Fonte Cerreto, 67100 Assergi (AQ)
Phone: + 39 0862 606171 / 2
Fax: + 39 0862 606674
Email: info@fiordigigli.com
Website: www.fiordigigli.com

Hotels in L’Aquila (downtown)

Hotel San Michele ***

Rates: double single use 65 euro, double room 80 euro

Breakfast included, wifi available
Deadline:  to be defined
Address: Via dei Giardini, 6 – 67100 L’Aquila
Phone: +39 0862 420260
Fax: +39 0862 27060
Email: info@stmichelehotel.it
Website: www.stmichelehotel.it

Hotel Castello ***

Rates: double single use 65 euro, double room 80 euro

Breakfast included, wifi available
Deadline: April 30, 2018
Address: P.zza Battaglione Alpini – 67100 L’Aquila
Phone: +39 0862 419147
Fax: +39 0862 419140
E-mail: info@hotelcastelloaq.com
prenotazioni@hotelcastelloaq.com
Website: www.hotelcastelloaq.com

Hotel Federico II ***

Rates: double single use 65 euro, double room 80 euro

Breakfast included, wifi available
Deadline: March 31, 2018
Address: Via Strinella, 6 – 67100 L’Aquila
Phone: +39 0862 21191
Fax. +39 0862 560400
Email: info@hotelfedericosecondo.it
Website: www.hotelfedericosecondo.it

Hotels in L’Aquila (west side)

Hotel Amiternum ***

Rates: double single use 52 euro, double room 72 euro

Breakfast included, wifi and restaurant available
Deadline: April 30, 2018
Address: SS 17, 1 – 67100 L’Aquila
Phone: +39 0862 315757
Fax: +39 0862 315987
Email: hotel@hotelamiternum.it
Website: www. hotelamiternum.it

Hotel Canadian ***

Rates: single room 45 euro, double single use 55 euro, double room 65 euro

Breakfast included, wifi available
Deadline: to be defined
Address: SS 17, loc. Casermette – 67100 L’Aquila
Phone: +39 0862 317402/3
Fax: +39 0862 317398
E-mail: canadian@canadianhotel.it
Website: www.canadianhotel.it

Hotel Residence Azzurro ***

Rates: double single use 60 euro, double room 70 euro, triple room 90 euro

Breakfast included, wifi and restaurant available
Deadline: April 30, 2018
Address: Via G. Di Vincenzo, 2 – 67100 L’Aquila
Phone: +39 0862 318054
Fax: +39 0862 310276
Email: info@hotelazzurro.eu
Website: www.hotelazzurro.eu

Travel information

Bus transfer will be organized from/to the airports Rome Fiumicino (FCO) and Rome Ciampino (CIA). Furthermore, bus transfer will be available each day from and to the hotels indicated on this web site. More detailed information on how to reach LNGS independently (e.g. if shuttle bus timetable doesn’t fit with participants’ travel plans) will be posted soon.

Visas

Participants are invited to get in touch with their local travel agency to check for any visa requirements to enter Italy. Application for letters of invitation will be accepted by NIC 2018 Secretariat by March 31, 2018.
It is mandatory to register to the NIC XV conference before claiming letters of invition.
Please note that in order to start visa process, the International Relations Office of LNGS requires you to provide the following information:

  • name and surname as written on your passport
  • scanned copy of your passport
  • address of your Home Institute
  • dates of your stay in Italy (also flight dates if possible)
  • place of stay (the hotel that you have reserved basically and written confirmation of reservation)

LNGS will be unable to issue the invitation letter if any of this information is not provided.

These documents cannot grant any financial support by the organizers.

Support

The Committee encourages the attendance of young physicists. A limited amount of support will be available directly from the organizers for young scientists and in particular for PhD students and young Post-docs upon request.

Detailed information will be posted soon.

Supporting Institutions

Free Circulation of Scientists. The International Union of Pure and Applied Physics (IUPAP) actively upholds the principle of the Universality of Science, which embodies freedom of movement, association, expression and communication for scientists, as well as equitable access to data, information and research materials and, in so doing, opposes any discrimination on the basis of such factors as ethnic origin, religion, citizenship, language, political stance, gender, or age. This conference fully upholds this principle.
Harassment at Conferences. As prescribed by the policy of IUPAP all NIC-XV participants will enjoy an environment which encourages the free expression and exchange of scientific ideas and free from all forms of discrimination, harassment, and retaliation.